Features / Government & Institutional DAM
Governance requirements, not an afterthought.
Public-sector media programs come with real procurement requirements — role-based access, approval tracking, documented rights, a genuine audit trail. NewSpark builds those in from the start, the same way it does for every client.
Governance built in, not bolted on
Move fast without breaking things — roles, approvals, and audit trails keep your organization protected.
⚡ Moderation workflows
Custom queues and review stages that match how your team actually works.
👥 Role-based access
Control who reviews, approves, and publishes — with a full audit trail.
✓ Approval tracking
Always know what's cleared, pending, or flagged across every channel.
🛡️ Rights management
Document consent and usage rights — publish with confidence.
Proven at national scale
- Collected 14,500+ submissions at scale with structured workflows
- Managed approvals with multi-level review (judges + public voting)
- Tracked rights and managed performance royalties for ongoing use
- Processed submissions from coast to coast, proving true national engagement
"The response from Canadians has been extraordinary. We couldn't be more pleased. As of this morning, we've received submissions from coast to coast in such a short period of time — this is truly a national competition."
— Scott Moore, CBC Sports Executive Director
Already on Widen? Migrate without losing your library.
Public-sector procurement cycles make switching DAM platforms a real project, not a weekend task. NewSpark's Widen import brings a client's existing library across directly — by Reference ID or Collection ID — with metadata intact and ready for bulk editing, rather than starting the library over from zero.
📥 Import by Reference or Collection ID
Bring assets in directly from Widen using the identifiers your team already has, instead of re-uploading a library from scratch.
✏️ Bulk metadata editing
Clean up or standardize metadata across an entire imported batch in one pass, so migrated assets meet the same governance standards as everything else.
🔄 Optional publish-back to Widen
Keep Widen in the loop during a transition period — changes can publish back through a client transfer profile rather than forcing an all-at-once cutover.
🗂️ No procurement do-over
A migration path built into the platform, not a professional-services project — governance and audit trail requirements apply to migrated assets from day one.
Evaluating a DAM platform for a public-sector program?
We'll map your workflow, your procurement requirements, and any migration from an existing DAM in 30 minutes.